8 Ways How SharePoint Has Changed the Way We Work

SharePoint is a web-based collaborative platform that collaborates with Microsoft Office. Launched to the public in 2001, SharePoint was marketed as a document storage and management system, but its software is customizable and usable for other functions.

The impact of the SharePoint application was incredibly revolutionary since its inception, for better or for worse. In this article, we’ll explore how SharePoint changed how we work.

How SharePoint’s Faults Brought About an Industry

Despite the fact it’s a paid software, there are several SharePoint online limitations that can’t be fixed on the customer’s end no matter what subscription package they purchase.

1. Old Software Makes Way for New Software

Although SharePoint doesn’t limit the number of objects its document library can carry, performance will start to degrade after 5,000 items. Similarly, you’ll notice a drop in performance that makes SharePoint unusable after syncing 300,000 or more items to OneDrive.

SharePoint also has a 400 character URL limit for all files and folders, which will be a detriment in the literary or journalism field. However, the following drawbacks are much worse:

  • Complicated setups and maintenance
  • Updates break customization
  • Expensive host and license
  • Requires employee training to operate
  • Poor search capabilities
  • Slow to adapt to competitors
  • Can severely impact productivity

Businesses like Triofox have learned from the SharePoints missteps and created a platform that is easily accessible through the Cloud. Several other SharePoint competitors have made their products easier to learn, less expensive, and more secure.

In a way, SharePoints faults created an industry; SharePoint as a concept is just that useful.

How SharePoint’s Positives Improved How We Worked

As of writing this, there are 7 versions of SharePoint: 2001, 2003, 2007, 2010, 2013, 2016, and 2019. With each addition, SharePoint has improved the way businesses collaborate. Let’s take a look at how each version brought about change in how modern businesses function.

2. 2001: Workers Value Productivity

Before SharePoint, businesses had to use several platforms at once for server management. However, Microsoft simplified this process by combining previous products into one platform, greatly increasing productivity. Now, users don’t have to waste time going back and forth.

3. 2003: Workers Value Organization

Microsoft released a new version of Office in ‘03, which included SharePoint services. 2003 SharePoint included a collaboration store, web interfaces, search functions, improved taxonomy, and personalization. All of these functions helped make businesses more organized.

4. 2007: Workers Value Security

The 2007 version of SharePoint was a major step forward for Microsoft, as it fixed many of its previous shortcomings. Its two big additions, the Business Data Catalog and InfoPath Form Services, made it possible for businesses to store client information more securely.

5. 2010: Workers Value Design Efficiency

No one really considered how vital user experience was for customers, but SharePoint’s new interface proved that employees prefer to work with competent interfaces. Every new feature, including workflow options, templates, and networking features, became easier to find.

6. 2013: Workers Value Speed

2013s biggest addition was the Cache Service, which allows data to be stored in fast access hardware such as RAM. The Cache Service increased data retrieval performance by reducing the need to access an underlying storage layer, solidifying speed as a necessity for workers.

7. 2016: Workers Value Constant Improvement

At this point, Microsoft was losing users because version updates went from a slow crawl to a snail’s pace. However, in 2016 SharePoint launched several notable improvements to their services but didn’t add on to the software itself. Many workers gave Microsoft another chance.

8. 2019: Workers Value Staying Current

Business owners realize that bigger is truly better when it comes to bandwidth. The more you have, the less likely your applications will slow down. SharePoint’s subpar adaption, even in their latest version, caused many to unsubscribe, proving companies need to earn loyalty.

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